18th Annual Samuel DeWitt Proctor Institute for Child Advocacy Ministry July 16-19, 2012 CDF Haley Farm Clinton, Tennessee Registration Location & Travel Additional Information Online Registration

Registration

• $350 four-day registration fee covers all sessions, meals, and materials.
• New Friend Discount: Previous Proctor Participants, Send in your registration with the registration of a friend or colleague who is new to Proctor, and you both will receive $25 off your registration fees!
• $175 five-day registration fee for children ages five-15 covers the CDF Freedom Schools^® sessions offered Tues., Wed. and Thurs. from 8:40 a.m. - 4:10 p.m., materials, and all meals offered Monday through Thursday. Children must be pre-registered for the CDF Freedom Schools program; there will be no on-site registration for the CDF Freedom Schools program.
• $45 shuttle fee covers round-trip transportation from McGhee Tyson Airport to Haley Farm. (Reserve your shuttle at the time you register. Travel itineraries must be received by June 30 for shuttle service.)
• One-day registrations are available for $100 per day for Tuesday, Wednesday, and Thursday and for $65 per day for Monday and Friday. One day registrations include all sessions, meals and materials on selected date/s.
• Only payment in full will be accepted.
• Hotel reservations are made by participants. Listed below are recommended hotels for Proctor Institute participants. Free shuttle service is provided each day between hotels and CDF Haley Farm.
• Registration must be postmarked or faxed by June 30. Confirmation of registration will be sent within 10 days of receipt.

Questions? Contact Ken Libby or Theresa Venable at (865) 457-6466 or klibby@childrensdefense.org or tvenable@childrensdefense

Cancellation policy: Cancellations submitted in writing, postmarked or faxed on or before June 18 will be refunded, less a $50 processing fee. Cancellations postmarked June 19-July 1 will be refunded $75. No refund of registration fee is possible for cancellations postmarked or faxed after July 1, 2012. Registrations may, however, be transferred to another name but not to another year.

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Location & Travel

Scheduling

• Arrivals: The Proctor Institute begins on Monday, July 16, with registration starting at 9 a.m., pre-session for seminarians starts at 10 a.m., orientation for first-time participants from 2:00 to 5:00 p.m., choir rehearsal at 5:15 p.m., dinner at 6 p.m., and a welcoming address by CDF President Marian Wright Edelman and the opening of the Great Preachers Series at 7 p.m. 
• When scheduling flights into McGhee Tyson Airport in Knoxville, Tenn., allow at least one hour from your flight arrival to arrival at CDF Haley Farm (this allows for shuttle schedule and boarding time).
• Departures: The Proctor Institute will conclude on Thursday July 19th at 9 p.m., after the Great Preacher Series and service of communion and commitment.  Shuttle busses will transport participants back to their hotels for the night. Friday is a travel day for departures. Allow at least two hours from your CDF Haley Farm departure until your flight’s departure time (this includes shuttle schedule and the recommended hour for check-in). Participants are strongly encouraged to schedule flights that will allow them to remain for the closing communion service. You won’t want to miss this special culmination of the week.

Airlines & Shuttles

• You are encouraged to make your travel plans early as space may be limited. Book all flights to McGhee Tyson Airport in Knoxville, Tenn. CDF provides round-trip airport shuttle service from McGhee Tyson Airport to CDF Haley Farm for a fee of $45, to be paid with your registration. Daily shuttle service from recommended hotels to CDF Haley Farm is free.

Housing

• Each participant is responsible for reserving and paying for hotel accommodations. The following is a list of hotels to assist you with your planning. Please call the hotel directly and indicate that you are a Proctor Institute participant. (Special rates are available for reservations confirmed by July 1, 2012.) Daily round-trip shuttle service to/from CDF Haley Farm will be provided. Listed below are recommended hotels for Proctor Institute participants:
• Super 8 (865) 457-2311
• Comfort Inn (865) 457-2255
• Holiday Inn Express (865) 457-2233
• Norris Inn (865) 457-0565
• Country Inn & Suites (865) 457-4311
• The Super 8, Comfort Inn,  Holiday Inn Express, Norris Inn, and Country Inn & Suites (listed above) are all located in Clinton and are most convenient for participants.  You are strongly encouraged to make your reservation in one of these hotels.  If they are full or if you choose otherwise, shuttles will also take participants to the following hotels as well, which are located 15 minutes or more from CDF Haley Farm:   
• Country Inn & Suites, Powell, Tenn. (865) 947-7500
• Holiday Inn Express, Powell, Tenn. (865) 938-3800
• Clarion Inn, Merchants Center Blvd., Knoxville, Tenn. (865) 687-8989
• Days Inn, Central Avenue Pike, Knoxville, Tenn. (865) 687-5800
• Hotels are located in Clinton, Tenn., unless otherwise noted; Clinton hotels are most conveniently located for participants.

Questions?

• For any other location or travel questions, please call Ken Libby or Theresa Venable at CDF Haley Farm at (865) 457-6466. They will be happy to help you.
• We look forward to seeing you for what promises to be an inspiring, informative, and energizing week of singing, praying, preaching, learning, discussing, networking, and strategizing about how we can work together faithfully to bring more joy and justice to the lives of children.

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Additional Information:

Pastoral Support
Pastoral support and leadership is provided throughout the Institute by the Rev. Shannon Daley-Harris, the Rev. Dr. Frederick J. Streets and the Rev. William Gipson, Proctor Chaplains-in-Residence, and the Rev. Dr. Eileen W. Lindner, Proctor Theologian-in-Residence.

Langston Hughes Library and Bookstore
Institute participants enjoy access to great African American literary works housed in the Langston Hughes Library. Book signings by authors speaking at the Institute are also scheduled.

Children’s Defense Fund publications, materials, and t-shirts, as well as other faith-based child advocacy resources, will be for sale each day in the Bookstore and Publications Tent. CDs of the Proctor Institute will also be available. Credit cards, cash or checks will be accepted.

CDF Freedom School® Program for Children
This literacy-rich educational and recreational enrichment program for children ages 5–15 will be held from 8:50 a.m. to 4:10 p.m. on Tuesday, Wednesday and Thursday. To guarantee a slot in the CDF Freedom School Program, children must be registered by June 15.

Haley Farm Setting and Attire
CDF Haley Farm is a walking environment, with buildings spread across the grounds and accessed by a gravel road and paths. Golf carts are available to assist those with mobility challenges. All plenary sessions are held in the Riggio-Lynch Interfaith Chapel.  Workshops and other sessions are held in various locations on the Farm. All meals, registration, the bookstore, and the CDF Freedom Schools Program are under large tents at Haley Farm. Recommended dress is casual and appropriate for hot, humid weather. Please bring comfortable walking shoes and be prepared with rain gear and an umbrella.

CDF Haley Farm is a smoke-free, drug- and alcohol-free, violence-free, hate-free and caring environment.

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